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Automate Information Capture
How would your organization improve if you could capture and extract data from everywhere? Convert not only paper, but also electronic files to automate processes, improve security, and save money with PaperVision Capture.
How Might PaperVision Capture help you?
If your information is scattered in multiple systems and formats, watch this quick video to see how PaperVision Capture will bring you EfficiencyNOW! ControlNOW! and MoneyNOW!
"Imagetek uses PaperVision Capture in our service bureau to take advantage of the distributed capture and automated processing capability. Having the ability to scan and index on any workstation improves flexibility and boosts efficiency. Overall, we estimate we’ve improved our efficiency by 40% while reducing processing times for the average scanning job by 2 hours."
- Kyle Foster
Manager of Infrastructure and Technology, Imagetek
"Our customers see an immediate improvement in control with PaperVision Capture. If they were using paper files, they really didn’t know who had access to the locations the files were stored—even a janitor might be able to get into them. Once we take their records digital, they have full control. They even have an audit trail of who touched what and when, where, and why."
- Michael Gudenkauf
President, RMMI
"Using PaperVision Capture, we get our mail into the system quickly and efficiently. We don’t have to store it at offsite locations or find a place to put that paper when it’s done being used. Overall, we’ve reduced file storage costs by 70%!"
- Chad Anderson
Manager of IT and Administration, Western Guaranty Fund Services
"Imagetek uses PaperVision Capture in our service bureau to take advantage of the distributed capture and automated processing capability. Having the ability to scan and index on any workstation improves flexibility and boosts efficiency. Overall, we estimate we’ve improved our efficiency by 40% while reducing processing times for the average scanning job by 2 hours."
- Kyle Foster
Manager of Infrastructure and Technology, Imagetek
Suite Options
Implement a comprehensive, automated ECM system with these additional components.
Capture Everything!
ECMNOW!
Solving Problems
Technical Specifications
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How would your organization improve if you could capture and extract data from everywhere? Convert not only paper, but also electronic files to automate processes, improve security, and save money with PaperVision Capture.
- Automate the data capture process by scanning paper documents and importing electronic files and forms, images, faxes, PDFs, and Microsoft® Office files.
- Easy graphical setup gets you up and running quickly and easily.
- Optional Business Rules automate complex business processes to streamline tasks and improve efficiency.
- Improve data accuracy by extracting data automatically and merging it with existing data.
- Increase document security by protecting electronic files with encryption and multiple layers of system security.
- Automatically send critical data to other line-of-business applications to organize information and increase productivity.
- Eliminate costly manual data entry by leveraging the optional patented artificial intelligence to classify and extract critical data.
- Flexible licensing allows you to purchase only the features you need, saving you money.
- Automation services make it easy to scale the system to your needs without buying additional hardware or software.
How are you managing the flow of information in your organization? As the amount of information businesses must process increases, workers everywhere need a way to capture important information. However your data arrives, PaperVision Capture makes sure you are collecting the data you need to maximize the productivity of your entire office.
Capture Everything
Are you feeling overwhelmed by information? Start capturing the data you need now. PaperVision Capture automatically imports electronic documents and forms, images, faxes, PDFs, Microsoft Office documents, and more. It also works with virtually any scanner to convert paper documents to electronic files to ensure all your business-critical data is easy to access and secure.
Grow as Needed
Do you need a system that is as unique as you? PaperVision Capture is fully customizable for each scan job and is designed to run on a single desktop computer or receive data from any geographical location with multiple users. Automation services make it easy to scale the system to your needs without adding additional costs.
Automate Information Capture
Want to improve productivity? Eliminate manual data entry and manual processes to streamline information processing. Optional PaperVision Forms Magic can automate the classification and extraction of forms. Optional Business Rules can further assist by automating complex processes and can save your business additional time and money.
Enjoy Graphical Setup
Don’t want to spend days setting up each unique job? Use the graphical interface to get your jobs setup in minutes. Use the built-in image processing filters to ensure maximum readability of all files. Dropout extra background or enhance the visibility of all text. Preview image processing results in real-time, making image cleanup and job setup a breeze.
Buy Only What You Need
Do you need to be able to scan and index documents, but you don’t need to process barcodes? PaperVision Capture offers straight-forward licensing on a click or per user basis that allows you to purchase only the features that you need, saving you money.
Integrate Seamlessly
Do you need to be able to scan and index documents, but you don’t need to process barcodes? PaperVision Capture offers straight-forward licensing on a click or per user basis that allows you to purchase only the features that you need, saving you money.
System Overview
- Files are added to batches when users scan paper documents and import native electronic documents, forms, images, faxes, emails, PDFs, .ZIP files, and Microsoft Office files
- Unlimited scanning with no pay-per-click fees
- Simple point-and-click interface requires minimal training
- The interface, process controls, job steps, keyboard shortcuts, and exports can be customized
- Annual maintenance includes access to all product updates
- Complete, detailed online help and electronic product manuals are included
- Toll-free, legendary technical support is eager to assist with questions
Image and Batch Processing
- Existing images from archives or other applications can be imported with or without index information
- Extensive image cleanup operations ensure the best quality image
- Cleanup filters and image processing previews maximize image quality
- Image cleanup filters can be applied to create temporary images optimized for other operations
- Simple navigation, thumbnail view, and scaling and rotation options for accurate and detailed image verification
- Zonal, page or page-range filters enable complex content or mixed-mode documents within a batch
- Document breaks can be inserted into a batch based on page count, barcodes, OCR, or blank pages
- Batches can be grouped, split, and managed in real time to prioritize work and maximize speed
- Batch Management Studio allows you to open multiple batch windows, rearrange, filter, and sort the information you need
- Optional PaperVision Forms Magic Technology enables classification and extraction of critical data as a seamless part of batch processing
Indexing
- Unlimited index fields offer maximum flexibility
- Index fields can be setup to auto-complete or contain predefined values to reduce errors.
- Barcode (1D and 2D), Open Text Zonal OCR, Nuance Zonal OCR, and the optional PaperVision Forms Magic Technology eliminate the need for manual data entry
- Multiple index fields can be populated with a single barcode or OCR value
- “Match and Merge” automatically populates index fields with data from existing databases or files
- Detail sets allow any number of related values to be assigned to a single document
- Blind indexing and re-key verification ensure accuracy
- Index constraints can be configured to improve index value accuracy or used to match and merge detail sets
- Optional Accounts Payable (AP) Processing step allows users to match invoice information to existing purchase order information stored in an external Microsoft® SQL or Access® database
Quality Control
- QC Auto Play allows users to manually review and tag batches, documents, pages and index values quickly
- Quality Control tags are customizable to specific, unique operator actions
- Quality Control operations can run manually or automatically to make sure certain images and index values meet specific parameters
Security
- 256-bit AES encryption can be applied to images, index values and OCR data to prevent unauthorized access
- User authentication is required and protects the system from unauthorized use
- Security settings allow users to be assigned to specific job steps or groups to ensure only authorized access is allowed.
- Only system administrators can alter security and job settings, enhancing security and accountability
- Image non-repudiation protects the integrity of the original scanned image
- Batch destruction policies enable compliance with federal retention regulations
- Advanced reporting statistics create custom productivity and audit reports
Scalability and Reliability
- Capturing, indexing and processing functions can be distributed across multiple systems and geographic locations or run on a single desktop computer
- Over 300 scanners are supported at their full-rated running speeds utilizing ISIS and TWAIN drivers
- Centralized job setup, security, and batch management eases administrative overhead
- Powerful automation servers perform routine or long-running operations during off-peak hours
Optional Business Rules
- The General Business Rule verifies that certain detail fields have been populated or meet certain criteria, such as date range, and matching or missing field values
- The General Business Rule verifies healthcare claims against the National Provider Identifier database to verify provider IDs are valid
- The AP Business Rule ensures invoice or statement line item totals are correct and verifies detail line items within an invoice were calculated correctly
- The AP Business Rule compares invoice data against two different data sources, such as purchase orders and goods received receipts from virtually any LOB application
- The PaperVision Forms Magic Business Rule facilitates processing complex documents, previously classified by PaperVision Forms Magic, such as contracts
- The HIPAA 837 Business Rule is used for the input of medical claim data by generating an approved HIPAA 837P EDI ANSI claim file for payment submission
Integration
- Entities, users, and groups can be shared with existing PaperVision Enterprise or ImageSilo installations
- Built-in scripts or .NET custom code simplify import or export of batches, to or from virtually any format or application
- Nuance or Open Text OCR can output full-text data to more than 30 different formats including XML, Microsoft Word, PDF, and more
- .NET-based APIs can be configured to extend application capabilities
- Built-in integration supports direct exports to existing PaperVision Enterprise or ImageSilo projects
- Custom code streamlines interface with virtually any LOB application
System Requirements
- Microsoft® Windows® 7, 8, 8.1, or 10
- Windows Server® 2008, 2008 R2, 2012, 2012 R2, or 2016
- Microsoft® .NET Framework version 4.7 or higher
- Microsoft Windows Installer Version 4.5 or higher
- Microsoft® SQL Server® 2008 or later
- 4 GB RAM (desktops), 8 GB RAM (servers)
- 1024 x 768 minimum screen resolution
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