Today, many school districts are still using manual processes to manage important records and this process can be laborious for staff and takes up valuable space. Routine tasks like keeping track of student documents and responding to information requests become increasingly difficult and time-consuming and cause loss of productivity.
San Antonio Independent School District Federal Programs Department manages all federally funded programs for the district and is responsible for processing requests for federal funds. Staff members receive thousands of pages of purchase and payment requests each day. Retrieving documents in response to requests was a chore for staff. It would take staff members up to a day to locate requested records, leading to hours of lost productivity. Staff knew there had to be a system out there that would let them manage their records electronically and they began looking for a solution.
The Federal Programs Department staff found their solution through Digitech Systems reseller, CASO. They decided to implement PaperVision® Enterprise, an on-premise document management system because it allowed staff the ability to securely store and retrieve records from any location instantly. Automating processes has drastically increased staff productivity and eliminated physical document storage from all campuses, saving the district thousands of dollars annually.
"The PaperVision Enterprise system has been such a success that our implementation has become a pilot program for other departments in the district that are struggling with the same productivity and storage challenges that we were.”
- Eduardo Elizondo, Senior Director of the Federal Programs Department