Is Physical Record Storage Overwhelming Your School District Office?

Today, many school districts are still using paper to manage student records. Using manual processes to manage student records is very laborious for staff and takes up valuable space. School district offices are responsible for managing student records and information across multiple campuses. Manually keeping track of student documents and responding to information requests becomes increasingly difficult for staff because as student enrollment grows, so does the need for physical space to store records.

Located in Illinois, Waukegan Public School District 60 takes pride in providing a top-notch education for thousands of students across 20+ campuses, ranging from preschool to high school. With that many students across multiple campuses, paper records were starting to overwhelm district staff. Manual processes were causing staff to become so overwhelmed that they were forced to start storing filing cabinets in the hallways, taking away space that should be used for students. Finding documents was taking staff an excessively long time and there was no physical space left for paper storage. District staff knew it was time to digitize student records and went looking for a solution.

Administrative staff found their solution through Digitech Systems reseller, RhinoDoxs. They helped staff implement PaperVision® Capture to scan student records, and PaperVision® Enterprise, an on-premise document management system, to securely manage student records from all campuses thus enabling any campuses to securely access student information instantly. Automating processes has drastically increased staff productivity and eliminated physical document storage from all campuses, saving the district thousands of dollars annually and giving space back to the students.

"We had so many files that storage was becoming a major problem. We needed better access to our information. PaperVision Capture and PaperVision Enterprise help us find documents faster and more efficiently."

-Janine Gruhn, Director of Special Education Secondary Programs & Compliance, Waukegan Public Schools