Many organizations are unsure what records they should or shouldn’t keep and, by default, many simply keep everything. Believe it or not, saving everything puts your organization at greater risk than throwing essential records away. Most organizations are required by law to retain and dispose records after a set period of time to comply with various local, state, federal, and industry-specific regulations. Without an effective formal records retention policy, organizations can face legal ramifications that may result in million-dollar fines and executives can be held personally responsible.
In today’s complex business environment, a records management program with processes that are consistent, repeatable, and easily auditable is crucial to the success of any business. However, according to a recent AIIM survey, only 47% of organizations have a records retention plan in place. Not having a solid records retention policy in place can lead to costly fines which is why it’s important for organizations to take the time to establish an effective records management policy. This records infographic:
- Explains how records help businesses manage information.
- Identifies the different types of records.
- Offers suggestions on how to effectively manage different record types.
Digitech Systems has over 20 years of records management experience, so this is your chance to learn from the experts. Download this helpful infographic to learn all about the different types of records and how to properly manage each.
- A System of Record (SoR) enables organizations of any size to easily organize, manage, and protect their vital records. This streamlines business processes, simplifies team collaboration, and reduces operating costs for organizations. This infographic defines a vital record and shows you what vital records you should and should not be managing with a SoR.
- Why is information your company’s most valuable asset? This easy-to-read article will help you understand why it’s time to stop thinking about storage and start thinking about a System of Record (SoR) to manage your vital business records.
- How does a System of Record (SoR) help organizations effectively manage records? Visit this SoR page for some resources that will help you get more familiar with SoR. There’s even a fun interactive calculator that shows how much you can save with automation.
- Are your records secure and properly organized? This case study shows how Paul Mitchell Schools of Cosmetology in Cleveland and Columbus, Ohio were able to create an effective records management system by digitizing their files. Read the story to learn how!