When Dr. Troy Whalen became Superintendent of Cook County School District #104, he was greeted by rooms overflowing with paper. “Virtually every system—from time off requests to ordering supplies—was on paper,” said Whalen. When he moved to Cook County, he recognized immediate opportunities to streamline paper-based Human Resources (HR) and Accounts Payable (AP) processes.
Whalen has worked for several Illinois school districts, and Cook County is the third that he has converted to digital record-keeping with assistance from Datamation, a Digitech Systems reseller. Whalen believes that “ImageSilo® is one of the first and easiest ways to improve workflow and internal controls and to save any district the time and space needed to improve efficiency.” He appreciates the simplicity and security the cloud-based content management service offers because school districts typically have limited IT resources making an on-premise software application difficult to manage. Cook County School District began digitizing HR and AP records in 2010, and today they have more than 8GB of records securely managed and stored in the cloud.
According to Whalen, the most impactful savings were recognized by Barb Horadovsky, the AP Clerk. Faster access to invoices saves her about 35 hours a month, resulting in annual savings of almost $9,000 for the District. Horadovsky said, “ImageSilo makes my job a whole lot easier. I keep the search items simple, so we can look anything up quickly.”