Improve Medical Records Efficiency and Security

The federal government issued the Health Insurance Portability and Accountability Act (HIPAA), Public Law 104-191, in 1996 to improve the security and efficiency of the healthcare system. HIPAA sets standards for the electronic exchange of healthcare data, regulates the security and privacy of personally identifiable healthcare information and requires providers to use national identification systems for healthcare patients, providers, payers and employers. HIPAA rules were designed to encourage adoption of secure Enterprise Content Management (ECM) practices in the healthcare industry.

Applicability

Healthcare providers must secure healthcare records, exchange data electronically and protect patient information to comply with the Health Insurance Portability and Accountability Act (HIPAA). The federal government issued HIPAA in 1996 to improve the security and efficiency of the healthcare system, which includes nearly 600,000 providers. Healthcare providers, insurance companies and anyone who handles medical information must comply with HIPAA.

Healthcare Impact

You can avoid costly penalties for noncompliance by converting from paper records to a secure, electronic system. The American Recovery and Reinvestment Act (ARRA) and the HIPAA Privacy and Security Rules further create a need for administrative, physical and technical safeguards. Healthcare information technology helps you to:

• Enhance efficiency with an electronic document system that manages all records.
• Control data security to manage patient privacy and confidentiality.
• Unify your Electronic Health Records (EHR) with your other information to save money.

ECMNOW! Enables HIPAA Compliance

Your EHR system may not be enough for HIPAA compliance. Enterprise Content Management (ECM) allows you to enhance efficiency by managing all data in a single system, to securely control records and to save money. ECMNOW! provides the answer to compliance problems.

Enhance Efficiency with an Electronic Document System

As required by regulations, all health records must be managed electronically and all disclosures of Personal Health Information (PHI) must be documented. Managing both health and business records electronically creates a single, fully efficient system, giving you the ability to quickly and easily access information and to effortlessly prove secure disclosure processes.

• Capture and index health, accounting, insurance and other records quickly and accurately or import them from outside databases.
• Document grants allow secure, temporary, web-based information access for external parties, such as insurance providers and external practices.

Control Privacy Through Data Security

You are obligated to ensure the confidentiality, integrity and availability of all patient information. Medical records must be protected from intrusion, and companies must control who accesses protected data. ImageSilo^® and PaperVision^® Enterprise provide the tools to address these compliance concerns.

• Hide PHI to protect patient privacy when a document is shared.
• Restrict access through extensive security settings to ensure only information necessary for the task can be viewed.
• Audit information rapidly for every disclosure and know when and how records were retrieved.

Save Money by Unifying Records Systems

HIPAA requires you to securely store information, which can become costly. ECMNOW! simplifies records management and saves money by bringing information in multiple formats, including electronic files, paper documents, print streams and email, into a single system for secure management. You will also save money by converting existing paper records to electronic files.

• Switch from a capital investment in software and hardware to a simple, monthly operating expense with ImageSilo resulting in a lower total cost of ownership.
• Access any information from PaperVision Enterprise or ImageSilo from within your EHR system to speed data retrieval and to reduce the cost of records management.

This document is for informational purposes only; Digitech Systems, Inc. is not liable for errors, omissions or inadequacies. Please consult an appropriate compliance expert to understand your needs. This information is subject to change without notice.